For the duration of the funding period (3 years) a total of €1,100 are available to you for material and travel expenses (see Administrative Circular). If the funding period is shorter, the budget will be reduced accordingly.

This equates to an annual budget of €366.67 (€1,100 over 3 years) where the funding period begins on 01.01 or €183.33 in the first and last half years of the funding where the funding period begins on 01.07.

If the annual amount is not used up, the remaining sum will be transferred to the following year.

It is not permitted to exceed the annual budget (in case the funding period should end early).

Information Regarding Official Travel

General information on official travel can be found on the following pages:

• Human Resources - Department: Travel Expenses

• Administrative Circular Concerning Travel Expense Guidelines 

• Form for Approval and Settlement of Official Travel Expenses
• Hotel expenses are generally permitted up to a maximum of €80 per night If this sum is exceeded, a reason must be given (Appendix Regarding Travel Expense Accounting). Please take note of the hotel lists.

• Accounting for per diem allowance (form) / renunciation of per diem allowance (informal)
• If necessary, justification of duration of official travel (start of official travel / end of official travel) - for example traveling the day before and departing only the following day

Ask your supervisor to sign the official travel application on the front page and then please send the application before the beginning of the trip to the Department of Academic Affairs, Student Secretariat for Doctoral Students / Graduate Funding

Important: All invoices must be made out to OVGU Magdeburg.

OVGU Magdeburg
Faculty/Name of Grant Holder
Universitätsplatz 2
39106 Magdeburg
Germany

Guidance Concerning Procurement

Please observe the requirements of the procurement regulations (Beschaffungsordnung).

The following documents must be submitted for any purchases:

• original application for reimbursement of cash expenditure (see https://www.formularpool.ovgu.de/Formulare+A_Z-p-36.html)
• Original invoice (must be issued to OVGU and the relevant Faculty + name of grant holder)
• Or, where applicable, confirmation that it was not possible to issue an original invoice (e.g. in the case of invoices by mail) - confirmation of the circumstances by mail is sufficient

• Original confirmation of the need for the purchase by the supervisor (signed by the supervisor and the grant holder)
• Original remittance slip

In the case of purchases of € 105.00 or more, in addition, three quotations must be obtained, and the cheapest supplier must be selected. These quotations must also be submitted together with this form as addenda to the application for reimbursement.

Please, where relevant, take note of the existing framework agreements (see https://www.ovgu.de/K13-path-2,9609,89,30976,9652,31028.html)

IMPORTANT: All invoices must be made out to OVGU Magdeburg.

OVGU Magdeburg
Faculty/Name of Grant Holder
Universitätsplatz 2
39106 Magdeburg
Germany