Information from the Rector

Circular mail from 7 April 2020

Dear employees,

I hope you all began your week in good health and have been able to adjust to the new and, for all of us, unfamiliar circumstances whether on campus or in your home offices. We would like to give you a brief update on major events planned at the OVGU for 2020.

As you may have seen either in our newsletter or our press release published in the local media, our Alumni Day 2020, which had been scheduled for the 6th of June, has been postponed to an as yet unspecified date, which will hardly have come as a great surprise given the current situation. Nevertheless, for those alumni who would have been receiving their golden or silver diplomas to mark the 50th or 25th graduation anniversaries respectively, the postponement is a regrettable albeit understandable decision. Yet postponed is not cancelled: new plans are already in hand and we hope to be able to reschedule this special "class reunion" before the end of the year.

For the first time in over 14 years, the Long Night of the Sciences will also suffer an involuntary interruption: this event, which had also been planned for the 6th of June 2020 has had to be cancelled and will not be rescheduled. However, a date has already been set for the coming year and so, together with the City of Magdeburg and the other science institutes, we will have the opportunity to celebrate the 15th Long Night of the Sciences in a fitting manner on the 29th of May 2021.

In addition to the events mention above, our traditional "Super Saturday" programme, which is essentially shaped by our Course Information Day, also cannot and will not take place as scheduled on the 6th of June 2020 due to the current circumstances. In the absence of these tried and trusted approaches and given the unfortunate need to jettison proven processes and concepts at such short notice, alternative information channels and innovative formats are required to provide prospective students both within the state and beyond with information about the OVGU and our various programmes of study. We’ll need novel concepts and a great deal of commitment, which is why a focused exchange of ideas between the university management, MKM (Media, Communication, Marketing), the faculties and the central services must begin within the next few days. For one thing is clear: achieving higher education policy goals and attracting students will be no easy task for the OVGU under the current framework conditions. We will inevitably feel the consequences of the coronavirus crisis particularly when it comes to enrolling international students.

Yet, notwithstanding the challenges and tasks ahead of us, I would like to encourage all of you to play an active part in overcoming them, to step outside of your familiar comfort zones in a spirit of courage and optimism and, together, to dare to do something new. You can rely on the full support of the university management.

Despite the difficult times, I wish you and your families a Happy Easter!

Yours sincerely

Jens Strackeljan

 

Circular mail from 23 March 2020

Dear staff and students of the University of Magdeburg,

For some weeks now, the coronavirus has been challenging the day-to-day lives of our families as well as life and work at the University of Magdeburg, calling for decisions that seemed unthinkable just a few months ago. Yesterday, the state of Saxony-Anhalt imposed further restrictions in the form of contact restrictions, which should help to contain the epidemic, but which have an enormous impact on living and working together and require adaptation of previous forms of organization. Physical and social contacts must be kept to an absolute minimum.

What does this mean for the University of Magdeburg?

The most important thing: Otto von Guericke University Magdeburg is not closed! Within just a few days, we switched from normal operation to reduced basic operation. The university library is still running with a reduced service, refectories and cafeterias are closed, rules regarding working from home and working outside the university have been largely defined and implemented. We have agreed on a very high degree of flexibility, permitting staff to work from home wherever work can be performed outside the university.

After yesterday’s stipulations by the federal state, we have agreed to change the current status of our university to basic operation with minimum contact. Unfortunately, this means that specific rules are required here to ensure that flexible working is possible, for instance, in alternating shifts. It must be ensured that colleagues and supervisors can be reached, also when working from home.

The administration has defined core processes, so that new staff will be recruited, employment contracts renewed, appointments issued, invoices settled and salaries will continue to be paid.

The research laboratories in the faculties are still open, detailed agreements on the organization of tasks in research and teaching are being made independently by the deans following consultation with the university management. The central institutions are ensuring minimum operation and guaranteeing cooperation with the university administration and the President’s office by deploying on-site personnel to take care of essential tasks.

However, the University Medical Center cannot be transferred to basic operation. They are, and this should be expressly noted here, facing quite different challenges that must be overcome. The situation is changing rapidly and, if necessary, agreements on flexible working will have to be changed again. But this does not only apply to employees of the Medical Faculty and the University Hospital, but also to all employees of Otto von Guericke University Magdeburg.

Nevertheless, we have found answers to the most important questions in a very short time and for this I would like to thank all those who have supported the university management and the administration! The President’s office and the crisis unit acted swiftly in coordination with the deans and the Senate and in close consultation with the Conference of the Rectors of the Federal State (Landesrektorenkonferenz). You can find the latest answers to questions arising from the new situation in the Document entitled ‘Information to ensure basic operation with minimum contact’.

 

Dear students, we know only all too well that the situation is extremely difficult for you at the moment. Uncertainties about exam dates, the loss of student jobs or limited use of the university library have become the norm. However, one of the biggest challenges and priorities for all of us in the coming weeks is to prepare for what will very likely be a ‘virtual’ summer semester. I can promise you that we will do everything we can to find sound solutions and I assure you that you will not suffer any disadvantages.

Our university is proud of its high degree of internationalization. But this also comes with great responsibility for our students, which is certainly another major challenge in times of a pandemic that is spreading around the globe.

One thing's for sure: Otto von Guericke University Magdeburg depends on the commitment, cooperation and collaboration of all, and the current problems and challenges can only be mastered in collective responsibility and solidarity. Therefore, we ask that you inform yourself, pay attention to each other, help each other and above all: Stay healthy!

Best wishes,

Jens Strackeljan

Last Modification: 07.04.2020 - Contact Person:

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